Privacy Policy

Effective Date: 3/13/2025
Last Updated: 4/4/2025

1. Introduction

Welcome to FlexForce Personnel Services (“Company,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting personal information collected through our website www.flexforcenw.com, job application processes, and employment relationships.

This Privacy Policy explains how we collect, use, disclose, and secure your information in compliance with Oregon state law, the Fair Credit Reporting Act (FCRA), the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable privacy regulations.

2. Information We Collect

We may collect and process the following types of information:

A. Personal Information You Provide to Us

Name, address, phone number, and email.
Employment history, job application details, and resume.
Work eligibility, tax identification, and direct deposit details (for payroll processing).
Voluntary opt-in preferences for text message communication.

B. Information Collected Automatically

Log Data: IP addresses, browser types, operating system, and pages visited on our website.
Cookies & Tracking: Website usage data for security, analytics, and functionality (see Section 9).

We do not collect sensitive personal data such as racial or ethnic origin, religious beliefs, or biometric data.

3. Legal Basis for Processing (GDPR Compliance)

For users subject to GDPR (e.g., EU residents), we process personal data based on:

Legitimate business interest (staffing, job placement, payroll).
Performance of a contract (employment agreements).
Legal compliance (e.g., tax or regulatory obligations).
User consent (for optional marketing communications).

You have the right to withdraw consent at any time.

4. How We Use Your Information

We use personal information for:
✅ Job Placement & Employment Processing – Staffing assignments, payroll, and HR functions.
✅ Communication – Sending job updates and alerts (only if you opt-in for SMS).
✅ Legal & Regulatory Compliance – Ensuring adherence to Oregon labor laws, EEO requirements, and OSHA safety regulations.
✅ Security & Fraud Prevention – Protecting against unauthorized access or misuse of data.

We do not use personal information for automated decision-making or profiling.

5. SMS/Text Communications

Opt-in Required: Employees must actively subscribe to receive job-related text messages.
Opt-out Anytime: Text STOP to unsubscribe.
Message & Data Rates May Apply: Standard carrier charges may apply.

We do not use SMS for marketing purposes.

6. Data Sharing & Third-Party Disclosures

🚫 We do not sell or share personal employee information with external parties for marketing.
We only disclose data when required:

Legal Obligations: Court orders, subpoenas, or government investigations.
Service Providers: Payroll processors, background check agencies, and HR software vendors (contractually bound to confidentiality).

All third-party vendors must comply with data protection agreements and industry security standards.

7. Employee & Applicant Privacy Rights

Under Oregon law, CCPA (for California residents), and GDPR (for EU users), you have the right to:

Access & Correction – Request a copy of your personal data.
Deletion Request – Request removal of non-essential personal information.
Data Portability – Request your records in a machine-readable format.
Restriction of Processing – Object to certain uses of your data.
Lodge a Complaint – File concerns with data protection authorities if necessary.

To exercise these rights, email [Insert Contact Email] or call [Insert Business Phone].

8. Data Security Measures

We implement strict security protocols to protect personal information:

🔒 Encryption: Secure data encryption for sensitive information (payroll, SSN, banking).
🔐 Access Controls: Restricted access for authorized personnel only.
🛡 Firewalls & Intrusion Detection: Network security against cyber threats.
📜 Regular Security Audits: Periodic risk assessments to detect vulnerabilities.
📂 Data Retention Policy: Employee records are stored only for the legally required period and securely disposed of when no longer needed.

We do not guarantee absolute security, but we follow industry best practices to minimize risks.

9. Cookies & Online Tracking

Our website may use cookies for:

Essential Website Functionality (login sessions, security).
Analytics (Google Analytics, anonymous usage tracking).

You can disable cookies via browser settings. However, some site features may not function properly.

10. Third-Party Links

Our website may link to external job boards or government agencies. We do not control their privacy policies and recommend reviewing their terms separately.

11. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted here with an updated Effective Date. Continued use of our services constitutes acceptance of the revised policy.

12. Contact Us

For privacy-related concerns or data access requests, contact:

📧 Email: privacy@flexforcenw.com
📍 Physical Address: 1888 N Adair St. Cornelius, OR 97113

📍 Mailing Address: PO BOX 534 St. Paul, OR 97137
📞 Phone: 503-357-6973